7603.
(a) A public administrator who is authorized to take possession or control of property of a decedent pursuant to this article may issue a written certification of that fact. The written certification is effective for 60 days after the date of issuance.
(b) The written certification authorized in Sections 7603 and 7660 shall substantially comply with the following form:
“CERTIFICATE OF AUTHORITY
THIS IS AN OFFICIAL CERTIFICATE CONFIRMING THAT THE ________ COUNTY PUBLIC ADMINISTRATOR AS GOVERNMENTAL AGENCY IS AUTHORIZED TO ACT WITH RESPECT TO THE ESTATE OF THE FOLLOWING DECEDENT AND TO OBTAIN INFORMATION AND TAKE POSSESSION OF ANY AND ALL PROPERTY BELONGING TO THE FOLLOWING DECEDENT:
(Full Name of Individual) _____________
(Social Security Number) _____________
(Date of Birth) _____________
(Last Address) _____________
This Certificate of Authority has been issued by the Public Administrator of the County of _________ pursuant to and in compliance with Chapter 4 (commencing with Section 7600) of Part 1 of Division 7 of the California Probate Code.
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[ ] Under Section 7603 of the California Probate Code, this Certificate of Authority authorizes the Public Administrator to request information, access a safe-deposit box rented in the name of the decedent for the purpose of inspection and removal of a will or instructions for disposition of the decedent’s remains, and take possession or control of property in the sole name of the above-named decedent.
[ ] Under Section 7660 of the California Probate Code, this Certificate of Authority for Summary Administration authorizes the Public Administrator to summarily dispose of the estate if it does not exceed $50,000.
SPECIAL NOTE TO FINANCIAL INSTITUTIONS:
State law requires financial institutions, governmental or private agencies, retirement fund administrators, insurance companies, licensed securities dealers, and other persons to comply.
Failure to complete these requests may result in fines imposed by the court in the amount of no less than $1,000 per violation for costs and fees incurred (Section 7603 or 7660 of the California Probate Code).
Sections 7603 and 7660 of the California Probate Code require that, upon receiving a copy of this Certificate of Authority or Certificate of Authority for Summary Administration, provided that it is facially valid and presented in accordance with the requirements set forth herein, a financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed securities dealer, or other person provide the Public Administrator with information concerning property held by the above-named decedent and surrender the property to the Public Administrator. This certificate shall only be valid if signed and dated by the Public Administrator or a deputy Public Administrator of the County of _________ and affixed with the official seal of the Public Administrator below.
The Public Administrator shall provide the greatest amount of customer identifying information known and available to assist in identifying accounts or property belonging to the above-named decedent. If only some of the personal identifying information is provided, the financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed security dealer, or other person shall make reasonable efforts to identify assets of the decedent under the agency’s or institution’s control. If the financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed security dealer, or other person cannot validate that the named individual is a customer based on the information provided, the agency or financial institution shall contact the Public Administrator expeditiously.
When serving this Certificate of Authority, the Public Administrator or their designated personnel shall present official county identification and, in some cases, a county-issued badge. A financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed security dealer, or other person seeking to verify the identity or authority of personnel should use the following county contact points:
Telephone: _____
Email: _____
Website: _____
The Public Administrator and their designated personnel are not required to provide their State of California-issued driver’s license, identification card, or personal information, including home address, social security number, or date of birth. They are serving in an official capacity, and their personal information is not relevant to their official duties. A deputy Public Administrator who is acting in the course and scope of their employment is not a “member of the public” but rather is carrying out the duties of the Public Administrator in their official capacity (Section 7920.515 of the California Government Code).
It is important that a financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed security dealer, or other person timely comply with this Certificate of Authority. In many cases, interment is pending.
Receipt of this Certificate of Authority:
(a) Constitutes a finding that the property is subject to loss, injury, waste, or misappropriation; and
(b) Constitutes sufficient acquittance for providing information and surrendering property; and
(c) Fully discharges and releases the financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed securities dealer, or other person from any liability for an act or omission of the Public Administrator with respect to the property or the safe-deposit box as provided under Section 7660 of the California Probate Code.
In order to protect an estate from fraud, injury, waste, loss, or misappropriation, upon receipt of this Certificate of Authority, and upon confirming to its reasonable satisfaction that the person named is in fact a customer, the financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed security dealer, or other person is reasonably expected to deny payments, withdrawals, or other debits from a decedent’s account, except if a payment, withdrawal, or other debit is subject to an agreement between the customer and the financial institution or subject to the laws of the United States or of this state.
This Certificate of Authority shall only be valid if signed and dated by the Public Administrator or a deputy Public Administrator of the County of _____ and affixed with the official seal of the Public Administrator below.
This Certificate of Authority expires 60 days after the date of issuance.
SIGNATURE OF PUBLIC ADMINISTRATOR (OR DEPUTY PUBLIC ADMINISTRATOR):
Signature: _____
Date: _____
Official Seal”
(c) The public administrator may record a copy of the written certification in any county within which real property that the public administrator is authorized to take possession or control under this article is located.
(d) (1) A financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed securities dealer, or other person shall, without the necessity of inquiring into the truth of the written certification, without requiring a death certificate, without charge, and without court order or letters being issued:
(A) Provide the public administrator complete information concerning property held in the name of the decedent, including the names and addresses of any beneficiaries.
(B) Grant the public administrator access to a safe-deposit box rented in the name of the decedent for the purpose of inspection and removal of any will or instructions for disposition of the decedent’s remains. Costs and expenses incurred in drilling or forcing a safe-deposit box shall be borne by the estate of the decedent.
(C) Surrender to the public administrator any property in the sole name of the decedent that, in the sole discretion of the public administrator, is deemed to be subject to loss, injury, waste, or misappropriation.
(2) Failure to comply with the requirements of paragraph (1) following the receipt of service on a financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed security dealer, or other person of at least 30 days’ written notice to comply may result in monetary sanctions pursuant to court order of no less than one thousand dollars ($1,000) per violation for costs and fees incurred. The 30 days’ written notice to comply shall be served in accordance with Section 684.115 of the Code of Civil Procedure.
(e) Receipt of the written certification provided by this section:
(1) Constitutes sufficient acquittance for providing information or granting access to the safe-deposit box, removal of the decedent’s will and instructions for disposition of the decedent’s remains, and surrendering property of the decedent.
(2) Fully discharges and releases the financial institution, governmental or private agency, retirement fund administrator, insurance company, licensed securities dealer, or other person from any liability for any act or omission of the public administrator with respect to the property or the safe-deposit box as provided under Section 7660.